Brief Introduction

Experienced Executive Assistant with 15 years of supporting high-level executives in multinational companies. Holds a Master's degree in Business Administration. Proven track record in managing administrative tasks, facilitating international client meetings, and coordinating extensive international travel. Exceptional calendar management skills and a proactive approach to optimizing processes. Trusted partner known for maintaining confidentiality, integrity, and fostering long-term relationships.

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Skillset

• 15 years of relevant experience
• Event planning and coordination
• Budgeting and expense management
• Record keeping and organization
• Research skills
• weekly and monthly reports
• document processing
• calendar management
• executive assistant
• Travel coordination
• Proficiency in Microsoft Office Suite (Word
• Excel
• PowerPoint
• Outlook)
• Database management
• Administrative Support
• Proficiency in Microsoft Office Suite (Word
• Excel
• PowerPoint
• Outlook)
• Calendar management
• administrative support

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Work Experience

• Administrator

  Sep 2018 - Mar 2022

  
  
  • Coordinating and Managing appointments, meetings and conference rooms for Site Director. Welcoming and Assisting guests/visitors and planning refreshments. Arrange hotel bookings and transportations for coming guests. Organize domestic/international travel arrangements for Site director and employees. Prepares visa application and immigrations letters Assists in planning and arranging events, including organizing catering. Checking of Invoices, Expense Reports, handles Petty Cash. Provide Administrative support for Operations Management team. Support HR Hiring through calling the applicants, Medical and Background. Investigation endorsement and etc.
  
  

• Administrative Assistant

  Sep 2010 - Jun 2016

  
  
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences and teleconferences. Prepares weekly and monthly reports by consolidating and analyzing information. Records executive meeting minutes and monitors open issues. Facilitates appropriate visa for expatriates coming from different countries to legalize stay in the Philippines. Facilitates employment permits for alien expats from Department of Labor and Employment. Facilitates domestic and international trips and hotel bookings of the Director and Executives. Responsible for passport processing for traveling associates and maintains records for updates. Responsible for VISA processing for support and training abroad. Makes company certifications and other documents needed by embassies, foreign affairs offices, and travel agencies Acquire approval from the Bureau of Immigration on travelers who departs directly from Cebu to international destinations. Preps up travelers on their upcoming travel as to travel documentations and related technical concerns. Coordinates with counterpart for vehicle and accommodations (apartment/hotel) for international assignments
  • (USA, Asia and Europe) HR counterparts. Provide regular updates to managers about the on-going travelers and give weekly reports on their status. Corresponds with the Insurance company for the insurance coverage for travelers going abroad to provide them with needed assistance on health and emergency situations. Facilitates internal documentation like Employee Travel Request, Short Term Assignment and Travel checklist, ensuring that appropriate approvals are granted.
  
  

• Executive Secretary

  Feb 2008 - Sep 2010

  
  
  • Plan for Daily, Weekly and monthly itineraries assigned from immediate superior. Arrange flight ticket and hotel reservations assigned by the President or by the General Manager. Purchase items/foods for the President and General Manager. Prepare and submit PEZA(Philippine Economic Zone Authority) Quarterly Operations Report. Process bank transactions assigned by the General Manager. Check & Perform 5s at the President’s, General Manager’s and Conference room. Research and Development In-charge (International Suppliers).
  
  

• IMPEX (IMPORT & EXPORT) ASSISTANT

  Feb 2006 - Feb 2008

  
  
  • Prepare necessary documents for Import and Export. Liquidate PEZA(Philippine Economic Zone Authority) Forms. Negotiate forwarders for deliveries & pick-up. Prepare & Submit PEZA Quarterly Report.
  
  

• Secretary

  May 2003 - Oct 2005

  
  
  • Provides direct assistance to the General Manager. Handles ticket and hotel reservations. Prepares invoices and packing lists for international shipments (airfreight and sea freight). Generates purchase orders for local suppliers. Coordinates with supervisors to track production status. Scans and codes product items for documentation. Checks and updates buyer's files. Manages payroll processes for 200+ employees, including reports for hours, taxes, insurance, and leave. Represents the company in sales and marketing during trade fair shows. Negotiates with potential international buyers at trade fair in Hong Kong.
  
  

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Education

• Degree: Masters

  Major: Duration: Jun 2014 - Oct 2016
  

  Degree: Bachelor of Science

  Major: Duration: Jun 2009 - Jun 2013